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Upper Makefield Youth Baseball and Softball

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Article I - Name

This organization shall be known as the Upper Makefield Youth Baseball League, Inc., hereinafter referred to

as "Local League".


Article II – Objective

Section 1

The objective of the Local League shall be to implant firmly in the children of the community the ideals of good sportsmanship, honesty, loyalty, courage and respect for authority, so that they may be well adjusted, stronger and happier children and will grow to be good, decent, healthy, and trustworthy citizens.

Section 2

To achieve this objective, the Local League will provide a supervised program under the rules and regulations of Upper Makefield Youth Baseball League , Inc. All Directors, Officers, and Members shall bear in mind that the attainment of the exceptional athletic skill or the winning of games is secondary, and the molding of future citizens is of prime importance. In accordance with Section 501-(c)-(3) of the Federal Internal Revenue Service Code, the Local League shall operate exclusively as a non-profit educational organization providing a supervised program of competitive baseball. No part of the net earnings shall inure to the benefit of any private shareholder or individual; no substantial part of the activities of which is carrying on propaganda, or otherwise attempting to influence legislation, and which does not participate in or intervene in any political campaign on behalf of any candidate for public office.

 

Article III – Membership

Section 1

Eligibility - Any person sincerely interested in active participation to further the objective of this Local League may apply to become a member.

Certification – In accordance with Little League regulation, any person interested in being on the Executive Committee, Board of Directors, manager and/or coach must complete a criminal background check.

Section 2

Classes. There shall be the following classes of Members:

(a) Player Members. Any player candidate meeting the requirements set forth by the Local League shall be eligible to compete for participation. Player members shall have no rights , duties, or obligations in the management or in the property of the Local League.

(b) Regular Members. Any adult person actively interested in furthering the objectives of the Local League may become a Regular Member upon registration with the league and the payment of dues. Only regular members in good standing are eligible to vote at the General Membership Meeting. The secretary shall maintain the roll of membership to qualify voting at the General Membership Meeting.

Note: Regular members of the league automatically include all current Managers, Coaches, Volunteer Umpires, Board Members, Officers of the Board and any person who is recognized by the board as a volunteer in the Local League.

Section 3

Suspension or Termination. Membership may be terminated by resignation or action of the Executive Committee and/or Board of Directors ("Board") as follows:

(a) The Executive Committee, by a majority vote shall have the authority to discipline or suspend , but not terminate the membership of any Member. The Member shall be notified , and have the right to appeal the disciplinary action or suspension to the Board of Directors ("Board").

(b) The Board of Directors, by a two-thirds vote of those present at any duly constituted board meeting , shall have the authority to uphold or overrule any action taken by the Executive Committee to discipline or suspend membership of any Member.

(c) The Board of Directors, by a two-thirds vote of those present at any duly constituted board meeting, shall have the authority to discipline or suspend or terminate the membership of any Member when the conduct of such person is considered detrimental to the best interests of the Local League . The Member involved shall be notified of such meeting, informed of the general nature of the charges and given an opportunity to appear at the meeting to answer such charges.

(d) The Board of Directors shall, in case of a Player Member , give notice to the Manager of the team for which the player is a Player Member. Said Manager shall appear in the capacity of an advisor, with the player before the board or a duly appointed committee of the Board. The player’s parent (s) or legal guardian (s) may also be present.


Article IV
- Dues for Regular Members ( Not Players )

Section 1

Dues for Regular Members may be fixed at such amounts as the Board of Directors shall determine for a particular fiscal year. [ See article XI, Section 6 for fiscal year of league ].

Section 2

Regular Members who fail to pay their dues within 30 days of application to become a member may be dropped from the rolls and forfeit all rights and privileges.


Article V - General Membership Meetings

Section 1

Definition. A General Membership Meeting is a meeting of the membership of the league (including Special General Membership Meetings, Section 7). A minimum of one per year (Annual Meeting, see Section 6) is required.

Section 2

Notice of Meeting. Notice of the General Membership Meeting shall be delivered personally, electronically, or by mail to each member at the last recorded address at least seven (7) days in advance of the meeting, set forth the place, time, and purpose of the meeting.

Section 3

Quorum. At any General Membership Meeting, the presence in person or representation by absentee ballot of one-tenth ( 10 percent ) of the members shall be necessary to constitute a quorum. If a quorum is not present, no business shall be conducted.

Section 4

Voting. Only regular members shall be entitled to make motions and vote at General Membership Meetings. However the Board of Directors may invite, admit, and recognize guests for presentations or comments during General Membership Meetings.

Section 5

Absentee Ballot. For the expressed purpose of accommodating a Regular Member in good standing who cannot be in attendance at the annual meeting , or any General Membership Meeting at which new Board Members will be elected, an absentee ballot may be requested and obtained from the Secretary of the League. The absentee ballot shall be properly completed, signed and returned in a sealed envelope to the Secretary prior to the date of election.


Section 6

Annual Meeting of the Members. The Annual Meeting of the members of the Local League shall be held on the first Monday of the month in October at 7:30pm each year for the purpose of electing Board of Directors, receiving reports, reviewing the Constitution, appointing committees, and for the transaction of such business as may properly come before the meeting.

(a) The Membership shall at the Annual Meeting, determine the number of Directors for the ensuing year and shall elect such number of Directors, and those Directors that shall serve as Officers of the Board of Directors.

(b) The Officers of the Board of Directors shall include, at minimum , the President, Vice President, Treasurer, Secretary, and Player Agent.

Section 7

Special General Membership Meeting of the Members may be called by any Officer of the Board of Directors at their discretion to consider a specified subject. No business other than that specified in the notice of the meeting shall be transacted.

Section 8

Rules of Order for General Membership Meetings. Robert’s Rules of Order shall govern the proceedings of all General Membership Meetings, except where same conflicts with the Constitution of the Local League.

Article VI - Board of Directors

Section 1

Authority. The management of the property and affairs of the Local League shall be vested in the Board of Directors.

Section 2

Increase in Number. The number so fixed at the Annual Meeting may be increased at any regular board meeting by a majority vote of the Board of Directors.

Section 3

Vacancies. If any vacancy occurs in the Board of Directors, it may be filled by a majority vote of the remaining Directors at any regular Board meeting.

Section 4

Board Meetings, Notice, and Quorum.

(a) Regular meeting of the Board of Directors shall be held on the first Monday of the month throughout the year at a time and place specified by the Officers of the Board of Directors.

(b) The President or Secretary may , whenever they deem it advisable issue a call for a Special Board Meeting. In the case of the special meeting a notice shall be given to the Members of the Board and shall include the purpose of the meeting and no matters not so stated may be acted upon at the meeting.

(c) Notice of each Board meeting shall be given by the Secretary personally, electronically, or by mail to each Director at least one (1) day before the time appointed for the meeting to the last recorded address of each Director.

(d) Only members of the Board of Directors may make motions and vote at meetings of the Board of Directors.

Section 5

Duties and Powers. The Board of Directors shall have the powers to appoint such standing committees as it shall determine appropriate and to delegate such powers to them as the Board shall deem advisable and which it may properly delegate.

The Board may adopt such rules and regulations for the conduct of its meetings and the management of the Local League as it deems proper, provided such rules and regulations do not conflict with this Constitution.

The Board shall have the power by a two-thirds vote of those present at any regular or Special Board Meeting to discipline , suspend, or remove any Director or Officer, or Committee Member of the Local League in accordance with the procedure set forth in Article III, Section 3 (a,b,c ).

Section 6

Rules of Order for Board Meeting. Robert’s Rules of Order shall govern the proceedings of all Board of Directors meetings, except where same conflicts with this Constitution of the Local League.


Article VII -Duties and Powers of the Board

Section 1

Appointments. The Board of Directors may appoint such other Officers or agents as it deems necessary or desirable, and may prescribe the powers and duties of each.

Section 2

President. The President shall:

(a) Conduct the affairs of the Local League and execute the policies established by the Board of Directors

(b) Present a report on the condition of the Local League at the Annual Meeting

(c) Communicate to the Board of Directors such matters as deemed appropriate, and make such suggestions as may tend to promote the welfare of the Local League.

(d) Be responsible for the conduct of the Local League in strict conformity to the policies, principles, and regulations , as agreed to under the conditions of the charters issued to the Local League by each organization.

(e) Be responsible for the strict conformity to the Local League Rules adopted by the Board of Directors.

(f) Designate other Officers, if necessary, to have the power to conduct business and execute contracts on behalf of the Local League which have had prior approval of the Board of Directors.

(g) Investigate complaints, irregularities, and conditions detrimental to the Local League and report thereon to the Board or Executive Committee as circumstances warrant.

(h) Prepare and submit an annual budget to the Board of Directors and be responsible for the proper execution thereof.

Section 3

Vice-President. The Vice-President shall:

(a) Perform the duties of the President in the absence of the president, provided he or she is authorized by the President or Board so to act. When so acting, the Vice-President shall have all the powers of that office.

(b) Perform such duties as from time to time may be assigned by the Board of Directors or by the President

Section 4

Secretary. The Secretary shall:

(a) Be responsible for recording the activities of the Local League and maintain appropriate files, mailing lists, and necessary records.

(b) Perform such duties as may be assigned by the Board of Directors.

(c) Keep the minutes of the meetings of the Members, the Board of Directors, and the Executive Committee, and cause them to be recorded in a book kept for that purpose.

(d) Notify Members, Directors, Officers, and committee members of their election or appointment.

Section 5

Treasurer. The Treasurer shall:

(a) Perform such duties as are herein set forth and such duties as are customarily incident to the Office of Treasurer or may be assigned by the Board of Directors.

(b) Receive all monies and securities, and deposit same in a depository approved by the Board of Directors.

(c) Keep records for the receipt and disbursement of all monies and securities of the Local League.

(d) Prepare an annual budget, under the direction of the President, for submission to the membership and the board of directors.

(e) Submit to an annual audit of the financial accounts of the local league. This audit must be conducted no later than September 30th of each year.

Section 6

Player Agent. The Player Agent shall:

(a) Record all player transactions and maintain an accurate up-to-date record thereof.

(b) Receive and review applications of all player candidates and assist the President in verifying residence and age eligibility.

(c) Conduct the try-outs, player placement, the player draft, and all other selection meetings.

(d) Prepare the Player Agent’s List

(e) Prepare for the Presidents signature and submission all team rosters.

Section VIII - Executive Committee

Section 1

The Board of Directors may appoint an Executive Committee which shall consist of not less than three(3) nor more than five (5) Directors, one of whom shall be the President of the Local League, the Vice -President, the Secretary, the Treasurer, and the Player Agent.

Section 2

The Executive Committee shall advise with and assist the Officers of the Local League in all matters concerning its interests and the management of its affairs, and shall have such other powers as may be delegated to it by the Board, but in no event will the Executive Committee have authority over the Board of Directors.

Section 3

At any meeting of the Executive Committee, a majority of the total number then in office shall constitute a quorum for the transaction of business, and the act of a majority present at the meeting at which there is a quorum shall be the act of the committee.


Article IX - Other Committees

At the request of the President or Executive Committee any of the following committees may be formed to facilitate the specific duties as instructed by the Executive Committee.

Section 1 - Managers Committee.

The President or Executive Committee may appoint a Manager’s Committee consisting of three (3) Directors. The committee shall interview and investigate prospective mangers and coaches for all divisions, and recommend acceptable candidates to the President, for appointment and subsequent approval by the Board of Directors. It shall, during the playing season, observe the conduct of the managers and coaches and report its findings to the President of the Local League. It shall , at the request of the President or Executive Committee, investigate complaints concerning managers and coaches and make a report thereof to the President, Executive Committee or Board of Directors as the case may be.

Section 2 - Nominating Committee.

The President or Executive Committee may appoint a Nominating Committee consisting of three (3) Directors and /or other appointed Regular Members. The committee shall investigate and consider eligible candidates and submit at The Annual Meeting a slate of candidates for the Board of Directors. The committee shall also submit for consideration by the Board of Directors a slate of Officers for the Executive Committee.

Section 3 - Rules Committee.

The President or Executive Committee may appoint a Rules Committee consisting of three (3) Directors and/or other appointed Regular Members. The committee shall review all Local League Rules, and submit to the

Executive Committee any recommended changes for the coming season for subsequent approval by the Board of Directors at the February Directors Meeting prior to the start of the season. ( see Article X , section 3). The committee shall communicate to all managers and coaches the Local League Rules as well as the Rules set forth by the Charters of the Organizations for which the Local League has obtained membership.

Section 4 - Safety Committee.

The President or Executive Committee may appoint a Safety Committee consisting of at least one (1) Director and/or Regular Member. The committee would be responsible to create awareness, through education and information, of the opportunities to provide a safer environment for youngsters and all participants of the Local League. To develop and implement a plan for increasing safety activities, equipment, and facilities through education, compliance, and reporting.


Article X – Affiliation

Section 1

Charter. The Local League shall annually apply for a Charter from a nationally recognized baseball program, as well as any local baseball program deemed acceptable to the Board of Directors. The Local League shall devote its entire energies to the activities authorized by such charter, and it shall not affiliate with any other program or organization not previously approved by the Board of Directors.

Section 2

Rules and Regulations.

The Local League Rules will have priority over all Rules and Regulations. The Official Playing Rules and Regulations as published by the national recognized baseball programs with whom we have a Charter shall be binding on this Local League.

Section 3

Local Rules, Ground Rules, and/or Bylaws.

The local rules, grounds rules, and /or bylaws of this Local League shall be adopted by the Board of Directors at a meeting to be held not less than one month previous to the first scheduled game of the season, and shall have priority over Rules, Regulations and Policies of all Chartered Organizations with whom we have membership, but shall not conflict with this Constitution.


Article XI - Financing and Accounting

Section 1

Authority. The Board of Directors shall decide all matters pertaining to the finances of the Local League and it shall place all income in a common league treasury, directing the expenditures of funds in such manner as will give no individual or team an advantage over those in competition with such individual or team.

Section 2

Contributions. The Board shall not permit the contribution of funds or property to individual teams but shall solicit funds for the common treasury of the Local League, thereby to discourage favoritism, and to endeavor to equalize the benefits of the Local League.

Section 3

Solicitations. The Board shall not permit the solicitation of funds in the name of the Local League unless all of the funds so raised be placed in the Local League treasury.

Section 4

Disbursements. All disbursements shall be made by check, and shall be signed by the Local League Treasurer, and/or such other officer or person as the Board of Directors shall determine.

The Local League Treasurer must approve all disbursements over $50.00 before any commitment to purchase is made. This approval must be given in writing using an approved Local League form. Any action in contrary does not constitute a liability of the Local League.

Section 5

Deposits. All monies received shall be deposited to the credit of the Local League.

Section 6

Fiscal Year. The fiscal year of the Local League shall begin on October 1 and shall end on September 30.

Article XII - Amendments

This Constitution may be amended, repealed or altered in whole or in part by a majority vote at any duly organized meeting of the Members provided notice of the proposed change is included in the notice of such meeting..

This Constitution was approved by the Upper Makefield Youth Baseball League, Inc. Executive Committee on:

28th Day, of December, 2002

 


 
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